Barton Associates

  • Associate Administrative Assistant

    Job ID
    Regular Full-Time
    Job Location
    US-FL-West Palm Beach
  • Overview

    With the Healthcare industry entering an unprecedented growth period, there has never been a greater demand for talent and resources. As a business service provider in the healthcare space, Barton Associates is primed for significant growth in the coming years, and we’re looking for talented people to join our team and grow along with us.


    That’s where you come in!


    The Associate Administrative Assistant will support the sales team with day-to-day administrative duties. This role will aid in the effective facilitation of the office operations by leveraging administrative systems, procedures, policies, and monitoring administrative projects.


    • Provide direct office support for Operations, Sales and Management
    • Serves as the main administrative point of contact for the office location.
    • Manage and run a variety of reports from internal systems to support daily sales & operations needs as well as monthly reports and quarterly reviews
    • Coordinate meetings both internally and externally. This includes greeting visitors to the office as well as organizing breakfast and lunch when needed.
    • Assist with daily administrative tasks such as printing, scanning, photocopying, answering phones, delivering office mail and any other administrative duties
    • Track office attendance and daily phone time reports
    • Maintain the organization and cleanliness of all conference rooms and office areas
    • Set up and process new hires
    • Maintain inventory of office supplies
    • Coordinating with IT to set-up/maintain a variety of office equipment, including printers, copy machines, computers, phones ect.
    • Coordinating with outside vendors (for example, coordinating plowing, maintenance/upkeep, ect)
    • Special Projects as needed


    • Energetic and strong interpersonal skills
    • Advanced organization and prioritization skills
    • Strong sense of urgency and customer service
    • Excellent verbal and written communication skills
    • Adaptability and flexibility to support the organization’s growth
    • Proficient knowledge of Google Suite
    • 0-2 years of work experience
    • Ability to multi-task in a high-stress environment

    Company Overview

    Barton Associates specializes in providing the healthcare industry with best-in-class staffing (Locum Tenens) services throughout the United States. Since its inception, Barton has prided itself on building exceptional relationships with both its clients and providers, all of which originates from their world-class training program and strong commitment to their employees.


    Locum tenens, a latin term meaning “holding the place,” is a $3.9 billion industry that is projected to reach $6.2, billion in the next 5 years.  As our industry continues its rapid growth path, Barton Associates is poised to grow along with it. In 2001, Barton Associates was founded in a small office in Massachusetts’ North Shore. Since then, the company has grown to over 700 employees in 10 offices across 7 states (Massachusetts, Florida, Connecticut, Texas, New Hampshire, Arizona, and Nevada) with more on the horizon. 


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