Barton Associates opened its doors in 2001. Today, with over 800 employees in 9 offices, we have established ourselves as a powerhouse in the healthcare staffing industry. With our massive and continued expansions, our Administration department continues to grow with the rest of our company. Our support team is looking to hire an outgoing and positive individual for our Administrative Assistant role hoping to grow their career in the industry.

Perks of the Job

• Vibrant and collaborative team environment
• Stable Monday-Friday work schedule
• Competitive compensation package
• Generous Paid Time Off (PTO) and holiday benefits
• Regular team-building events and charitable activities
• 401(k) plan with company match
• Comprehensive health insurance (low-deductible PPO, dental, and vision coverage)
• Discounted gym membership
• Opportunities for career advancement within the company

• Provide direct office support for Operations, Sales, and Management
• Serve as the main administrative point of contact for the office location
• Manage and run various reports from internal systems for daily, monthly, and quarterly needs
• Coordinate internal and external meetings, including greeting visitors and organizing meals
• Perform daily administrative tasks (printing, scanning, photocopying, answering phones, mail delivery)
• Track office attendance and daily phone time reports
• Maintain organization and cleanliness of conference rooms and office areas
• Set up and process new hires
• Maintain inventory of office supplies
• Coordinate with IT for setup and maintenance of office equipment
• Liaise with outside vendors for office maintenance and services
• Handle special projects as needed

• Proficiency with Microsoft or Google Suite
• Strong understanding of Google Sheets/Excel, including pivot tables and formulas
• Energetic with strong interpersonal skills
• Advanced organization and prioritization skills
• Strong sense of urgency and customer service orientation
• Excellent verbal and written communication skills
• Adaptability and flexibility to support organizational growth
• 0-2 years of work experience in an administrative setting
• Ability to multi-task in a high-stress environment

Barton Associates is a leading provider of healthcare staffing services across the United States. With a focus on excellence, we build strong relationships with clients and healthcare professionals, fueled by our world-class training programs and unwavering commitment to our employees.

The healthcare staffing industry is thriving, projected to reach $46 billion as the physician shortage escalates. Founded in 2001 in Massachusetts, Barton Associates has expanded to nine offices across seven states, including Massachusetts, Florida, Connecticut, Texas, New Hampshire, Nevada, and Arizona, with plans for further growth.

We prioritize equal employment opportunity and nondiscrimination for all employees and qualified applicants, irrespective of race, color, sex, gender identity, age, religion, national origin, disability, veteran status, genetic information, sexual orientation, or marital status. As an E-Verify employer, we are dedicated to hiring individuals with disabilities and will make reasonable accommodations as required by law. Applicants needing assistance during the hiring process should contact our Human Resources Department at HR@bartonassociates.com or (978) 513-7100.